Board of Supervisors preliminary agenda 3-27-12

March 27, 2012 PRELIMINARY AGENDA CALAVERAS COUNTY BOARD OF SUPERVISORS IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS 891 Mountain Ranch Rd, San Andreas, California IF YOU WISH TO ADDRESS THE BOARD ON AN AGENDA ITEM, PLEASE COME TO THE ROSTRUM AND GIVE YOUR NAME AND YOUR COMMENTS.  PLEASE LIMIT YOUR COMMENTS TO THE SPECIFIC SUBJECT UNDER DISCUSSION.  TIME LIMITS SHALL BE AT THE DISCRETION OF THE CHAIR. 8:00  AM:  Call to Order 1.        CLOSED SESSION; pursuant to Govt. Code section 54957.6, personnel matter:  conference with labor negotiator (Director of Human Resources & Risk Management) re: Deputy Sheriff's Association (DSA), Sheriff's Management Unit (SMU), Service Employees International Union (SEIU), and Calaveras County Public Safety Employees Association (CCPSEA) negotiations; Human Resources Director - Board action: 2.      CLOSED SESSION:  conference with legal counsel; anticipated litigation B significant exposure to litigation - Claim No. 12-02 - Larry Busby, pursuant to Government Code section 54956.9(b)(1); County Counsel - Board action: 9:00  AM:  Pledge of Allegiance       Announcements CONSENT AGENDA CONSENT AGENDA ITEMS ARE EXPECTED TO BE ROUTINE AND NON-CONTROVERSIAL.  THEY WILL BE ACTED UPON BY THE BOARD AT ONE TIME WITHOUT DISCUSSION.  ANY BOARD MEMBER, STAFF MEMBER OR INTERESTED PARTY MAY REQUEST REMOVAL OF AN ITEM FROM THE CONSENT AGENDA FOR LATER DISCUSSION. 3.            MINUTES of meeting held on March 13, 2012 – Board action: 4.                  CORRESPONDENCE:    March 2 – 16, 2012 (see attached) – Board action: 5.            RESOLUTION authorizing the discharge of accountability to clear repayments for outstanding County Aid of General Assistance in the amount of $266,982.17 from calendar years 1990 through 2009 for those cases which are declared uncollectible; CalWorks – Board action:  6.            RESOLUTION approving a Fiscal Year 2011/12 budget adjustment increasing revenue and appropriations in the amount of $20,000 requiring a 4/5 vote of the Board; Elections – Board action: 7.            RESOLUTION 1) adjusting FY 2011-12 Behavioral Health Services – Mental Health Program budget appropriations per the attached budget transfer form to reflect the addition of $20,781.44 in revenue and additional fixed asset expenditure of $20,781.44 to replace a County vehicle damaged in a collision and 2) approving the purchase of a passenger vehicle as a fixed asset and adjusting the books of record; Behavioral Health – Board action: 8.            RESOLUTION authorizing execution of a construction contract between Calaveras County and B & M Builders, Inc., for bridge repair and preventative maintenance for an amount not to exceed $53,505 to be paid by State Regional Surface Transportation Program Funds as awarded to the County through the Calaveras County Council of Governments Overall Work Program; Public Works – Board action: 9.            MINUTE ORDER authorizing a $65,000 contribution from County Service Area No. 1, Rancho Calaveras, as a local match for sidewalk improvements on Driver Road; Public Works – Board action: 10.            RESOLUTION authorizing a one-year extension of the Subdivision Agreement with Red Apple Development Co., LLC, for Phase II, Red Apple Ranch Subdivision, Tract 93-536, to February 9, 2013; Public Works – Board action: 11.            RESOLUTION accepting the bid and approving the Notice of Award for the Government Center Electronic Access Control project to Signal Service, Inc. in the amount of $177,661.53, and authorizing the CAO to sign all documents necessary to implement this project; Administration – Board action: 12.            MINUTE ORDER authorizing the Board Chair to sign Amendment 01 to the agreement between Willow Glen Care Center and Calaveras County for residential mental health rehabilitation services for severely mentally ill adults, increasing funding by $35,000 for a maximum amount payable of $85,000 for the period of July 1, 2011 - June 30, 2012; Behavioral Health – Board action: 13.            MINUTE ORDER authorizing the Planning Department to issue a refund of $9,856.00 to applicant Murphys Rocky Hill for outside consulting fees no longer needed; Planning – Board action: 14.            MINUTE ORDER approving award from the California Department of Boating and Waterways (DBW) Boating Safety for the funding of the Calaveras County Sheriff’s Office Marine Safety Unit for FY 2012-13 in the amount of $174,926; Sheriff – Board action: 15.            RESOLUTION approving a revised and extended contract with Service Employees’ International Union, Local 1021 for September 1, 2011 to December 31, 2012; Human Resources – Board action: 16.            RESOLUTION adopting changes consistent with the new contract with Service Employees’ International Union, Local 1021 (SEIU) for appointed department heads, mid-management, professional, supervisory and confidential groups; Human Resources – Board action: 17.            ORDINANCES approving  changes consistent with the new contract with Service Employees’ International Union, Local 1021 (SEIU) for elected officials and board of supervisors; Human Resources – Board action: REGULAR AGENDA 9:10 AM:  PUBLIC COMMENTS 18.    PUBLIC COMMENTS:  5 minutes per person.  Comments shall be limited to items of interest to the public that are within the subject matter jurisdiction of the Board; Government Code Section 54954.3(a). 9:30: CALWORKS / FIRST 5 / ADMINISTRATION / PUBLIC WORKS / BEHAVIORIAL HEALTH / BOARD MATTERS 19.   Item 1. Public Hearing to consider submission  of a Community Development Block Grant (CDBG) to the State Department of Housing and Community Development (HCD) in the amount of $645,000 for the 2011/2012 CDBG Grant Cycle and discuss the possible transfer of $40,000 in Program Income Reuse Funds from the new construction activity to the rental security deposit activity. Item 2.    Adopt a RESOLUTION Authorizing Submittal of an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the General Allocation of the State CDBG Program and authorize the Director of Calaveras Works and Human Services Agency (CWHSA) to sign all related grant documents. Item 3.  Adopt a MINUTE ORDER approving three (3) agreements required as part of the grant application and subject to grant award.  These agreements are for The Resource Connection (Food Bank $500,000), Common Ground Senior Services, Inc. (Meals on Wheels $100,000) and Cox Consulting (administration $39,600) and authorize the Chair of the Board of Supervisors to sign the agreements. Item 4.  Adopt a MINUTE ORDER authorizing the transfer of $40,000 in CDBG Program Income Reuse Funds from the New Construction Revolving Loan Fund to the Rental Security Deposit Revolving Loan Fund; CalWorks – Board action: 20.    RESOLUTION declaring April 2012 as Hands & Words Are Not For Hurting Month; First 5 Calaveras – Board action: 21.    MINUTE ORDER approving a change order for Flintco Pacific, Inc. in the amount of $115,000 for hard rock blasting and excavation at the Adult Detention Facility and Sheriff's Office Building project as negotiated down from $192,253 based on a determination that a substantial portion of the cost was identified as Flintco's responsibility and as agreed to by Flintco and as shown in the attached cost proposal summary; Administration – Board action: 22.    MINUTE ORDER approving a contract amendment for PSA/Dewberry in the amount of $15,058 for additional design services for the Adult Detention Facility and Sheriff’s Office Building project; Administration – Board action: 23.    Discussion and possible action re:  Appointment of applicants to various committees and commissions to serve under the jurisdiction of the Board of Supervisors; Board action: 24.    1:30 PM: STUDY SESSION on Proposal for Permanent Supportive Housing for Mental Health Consumers; Behavioral Health.  (Postponed from February 28, 2012) 25.    Review of correspondence, reports and various matters of concern. CORRESPONDENCE – March 27, 2012 The Board May Take Action on Any of the Following Items: March 2, 2012 1.             From:  Thomas Coe; re:  General Plan Update – Coe Center; Board, CAO, Counsel, Planning 2.             From:  Dept of Alcoholic Beverage Control; Sierra Wine Company LLC; Callaway, CAO, Counsel, Post 3.             From:  Mental Health Board; re:  Mar 6 meeting agenda; Wilensky, Spellman, CAO, Counsel, Post 4.             From:  CCWD; re: Mar 5 meeting agenda; Board, CAO, Counsel 5.             From:  CSPC; re:  Mar 8 meeting agenda, Spellman, Callaway, CAO, Counsel, Post 6.             From:  DAAC; re:  Mar 8 meeting agenda; Board, CAO, Counsel, Post March 5, 2012 7.             From:  Tuolumne County Community Resources Agency; re:  June 22 Historic Preservation Conference; Board, CAO, Counsel March 6, 2012 8.             From:  CA Fish and Game; re: Economic Analysis; Callaway, Tryon, CAO, Counsel, Post 9.             From:  Calaveras County Cattlemen’s Assoc.; re:  Wagon Trail Realignment Project; Board, CAO, Counsel, Planning, Public Works 10.          From:  Marla Sanders; re: Animal Services removal from Sheriff’s Office; Board, CAO, Counsel, Sheriff March 8, 2012 11.          From:  Dept of Alcoholic Beverage Control; re: Rueger, Mark Allen / Renegade Winery; Wilensky, Cao, Counsel, Post 12.          From:  Calaveras County Farm Bureau; re:  Wagon Trail Project; Board, CAO, Counsel, Planning, Public Works March 9, 2012 13.          From:  CCWD; re:  Mar 14 meeting agenda; Board, CAO, Counsel