Monday, August 26, 2013

Board of Supervisors 8-27-13 preliminary meeting agenda



August 27, 2013

REGULAR MEETING AGENDA

On the website, items with supporting documentation may be linked for viewing.

CALAVERAS COUNTY BOARD OF SUPERVISORS
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT

THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS
891 Mountain Ranch Rd, San Andreas, California

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the Clerk to the Board of Supervisors at 209/754-6370 at least 48 hours prior to the start of the meeting.  Notification in advance will allow reasonable arrangements to be made to ensure accessibility to this meeting.  Government Code §54954.2(a).

The agenda packet and supporting documentation are available for public review in the Clerk-Recorder’s Office, during regular business hours.

8:00 AM:   Call to Order
           
CLOSED SESSION AGENDA

1.      CLOSED SESSION:  pursuant to Govt. Code section 54957.6, personnel matter:  conference with labor negotiator (Director of Human Resources & Risk Management) re: Deputy Sheriff’s Association (DSA), and Calaveras County Public Safety Employees Association (CCPSEA; Human Resources Director - Board action:

9:00 AM:   Pledge of Allegiance
      Announcements


        RECOGNITION AND PRESENTATIONS

2.      Adopt a RESOLUTION proclaiming September 2013 as Recovery Happens Month in Calaveras County with the theme “Join the Voices of Recovery; Together on the Pathways to Wellness” to celebrate persons in recovery living sober and productive lives; Behavioral Health – Board action:

3.      Adopt a RESOLUTION recognizing the 165th Birthday Celebration of Angels Camp; Board of Supervisors – Board action:



9:00 AM to 9:30 AM:  PUBLIC COMMENT
Any item of interest to the public that is within the subject matter jurisdiction of the Board and is not posted on the Consent or Regular agendas may be addressed during the Public Comment period.  California law prohibits the Board from taking action on any matter which is not posted on the agenda unless it is determined to be an emergency by the Board of Supervisors.  If Public Comment is not completed during the allotted time period, it will be continued at the conclusion of the Regular Agenda in order to provide an opportunity for the remainder of comments to be heard. 

CONSENT AGENDA
Consent agenda items are expected to be routine and non-controversial.  They will be acted upon by the Board at one time without discussion.  Any board member, staff member or interested party may request removal of an item from the consent agenda for later discussion. 

4.      CORRESPONDENCE:  August 3 - 16, 2013 (see attached) – Board action:

5.      Adopt RESOLUTION approving the sale of Tax-Defaulted Property Subject to the power of sale at Public Auction via Internet (Revenue and Taxation Codes 3692.2 and 3694) and authorizing re-offer at the end of the sale or within the 90 day period of any parcel which does not receive the minimum bid; Tax Collector – Board action:

6.      Adopt a RESOLUTION appointing an Independent Hearing Panel for the Local Enforcement Agency pursuant to the California Integrated Waste Management Act; Environmental Health – Board action:

7.      Adopt a RESOLUTION authorizing the Chair to sign the California Department of Veterans Affairs Certificate of Compliance for Fiscal Year 2013/2014 for the County Subvention Program towards compensation and expenses of the County Veterans Services Office pursuant to Section 972 and 972.1 of the Military and Veterans Code; CalWorks – Board action: 

8.      Adopt a RESOLUTION to approve an Agreement between the County of Calaveras and the California Department of Veterans Affairs to participate in the Medi-Cal Cost Avoidance Program For Fiscal Year 2013/14; CalWorks – Board action:

9.      Adopt a MINUTE ORDER approving the District Attorney’s Office FY 2013-2014 Recommended Spending Plan for the Supplemental Law Enforcement Services Fund (SLESF); District Attorney – Board action:

10.    Adopt a MINUTE ORDER approving the Sheriff Office’s FY 2013-2014 Recommended Spending Plan for the Supplemental Law Enforcement Services Fund (SLESF); Sheriff – Board action:

11.    Adopt a RESOLUTION designating certain individuals in the Calaveras County Sheriff’s Office as Authorized Officials to execute applications and documents for financial assistance provided by the Federal Department of Homeland Security; Sheriff – Board action:

12.    Approve a MINUTE ORDER authorizing the Board Chair to sign Amendment 01 to the Agreement with BHC Sierra Vista Hospital, Inc. for psychiatric inpatient hospital services in an amount not to exceed $100,000 for the 19 month period of December 1, 2012 - June 30, 2014; Behavioral Health – Board action:

13.    Approve a MINUTE ORDER authorizing the Board Chair to sign Amendment 01 to an Agreement for community based mental health support group services with The Resource Connection for a total of $4,800 for the period of April 1, 2013 – March 31, 2014; Behavioral Health – Board action:

14.    Approve a MINUTE ORDER authorizing the Behavioral Health Services Director to sign the Renewal Application and Certifications forms for the Substance Abuse and Mental Health Administration Mental Health Block Grant in the amount of $121,709 for July 1, 2013 – June 30, 2014; Behavioral Health – Board action:

15.    Approve a MINUTE ORDER authorizing the Board Chair to sign Amendment Number 3 to Agreement Number 1017789 with the Public Health Institute for revised carry forward funding of $154,452 from year 1 of the CA4Health Project for expenditures during September 30, 2011 – September 29, 2013; Public Health – Board action:

16.    Approve a MINUTE ORDER authorizing the Board Chair to sign the Amendment to the retainer agreement with Remcho, Johansen and Purcell, LLP for legal representation services to the Public health Department for a total amount payable of $38,000; Public Health – Board action:

17.    Adopt a RESOLUTION to (1) Approve Contract Change Order, (2) Accept the Construction of Copper Cove Guardrail Improvement Project as complete, (3) Authorize the Board Chair to execute a Notice of Completion, and (4) Approve final payment in the amount of $12,146.44 for the Agreement with Cimarron, Inc.; Public Works – Board action:

18.    Adopt a RESOLUTION to (1) Approve the Contract Change Orders, (2) Accept the Construction of the Mountain Ranch Road Advanced Curve Warning Project as complete (3) Authorize the Board Chair to execute a Notice of Completion, and (4) Approve final payment in the amount of $6,935.68 for the Agreement with Central Coast Financial Group Construction; Public Works – Board action:

19.    Adopt a RESOLUTION to:  (1) Approve the Contract Change Orders, (2) Accept the Construction of the Mountain Ranch Road Safety Edge and Guardrail Project as complete, (3) Authorize the Board Chair to execute a Notice of Completion, and (4) Approve final payment and release of retention in the amount of $35,540 for the Agreement with George Reed, Inc.; Public Works – Board action:

REGULAR AGENDA
If you wish to address the Board on an agenda item, please come to the rostrum and give your name and comments.  Time limits and order of items shall be at the discretion of the Chair, including a break for lunch which generally will be from 12:00 p.m. to 1:00 or 1:30 p.m., unless otherwise noted under Announcements.

20.    Adopt a MINUTE ORDER approving Grand Jury response as presented, or amended by Board direction; Administration – Board action:

21.    Approve a MINUTE ORDER approving the FY 2013/14 Mental Health Services Act Plan and Budget; Behavioral Health – Board action:

22.    Approve a MINUTE ORDER adopting the procedure for utilizing Action Summary as the record of the Board of Supervisors meetings; Board of Supervisors – Board action:

23.      Adopt a RESOLUTION authorizing the Calaveras County Sheriff’s Office to apply for funding in the amount of $134,146 from the FY13 Emergency Management Performance Grant (EMPG)  and authorizing the execution of a grant award and any Amendments thereto with the State Of California for the purposes of this grant; Sheriff – Board action:

24.      Adopt a RESOLUTION approving the purchase of Customer Premise Equipment from Tritech Software Systems for the new Sheriff’s Administration Building Communications Center; Sheriff – Board action:

25.      Adopt a RESOLUTION approving the purchase of Voice Logger Equipment from Executive Communications in the amount of $43,120 for the new Sheriff’s Administration Building Communications Center; Sheriff – Board action:

26.    Adopt a RESOLUTION to reject all bids received for the Jenny Lind Safe Routes to School opened on August 1, 2013; Public Works – Board action:

27.    Approve a RESOLUTION requesting the authority for the County to hear and adopt Resolutions of Necessity for the Acquisition of Property needed for the State Route 12 and State Route 26 Intersection Improvement Project; Public Works – Board action:

28.    Adopt a RESOLUTION authorizing Calaveras Transit to change the current service schedule to serve unmet Transit needs and improve overall efficiency; Public Works – Board action:

29.    Approve a MINUTE ORDER authorizing a draw of $332,443 from FY 2012/13 contingency funds, the repayment to the General Fund of FY 2012/13 grant revenues received in FY 2013/14 and changes to appropriations and revenues in order to close FY 2012/13 by a 4/5’s vote; Administration/Auditor – Board action:

30.    Adopt a MINUTE ORDER stating the Board’s intent to: 1) reorganize the Health Services Agency and Calaveras Works and Human Services Agency into a new Health and Human Services Agency; 2) dissolve the Health Services Agency Director position effective 09/30/2013; 3) establish a Director of Health and Human Services and a Deputy Director of  Health and Human Services Agency effective 10/01/2013; 3) appoint Mary Sawicki as the Director of Health and Human Services effective 10/01/2013; Human Resources/Administration – Board action:

31.    STUDY SESSION:  Current EMS System and Ambulance Service and Planning for Upcoming Request for Proposal for Ambulance Service Providers in Existing Exclusive Operating Areas; Public Health.

32.    Review of correspondence, reports and various matters of concern of the Board and staff.

CORRESPONDENCE – August 27, 2013
The Board May Take Action on Any of the Following Items:
August 5, 2013
1.     From:  CalFire; re:  Timber Harvest Plan; Board, CAO, Counsel, Post
August 6, 2013
2.     From:  Joseph C. Kelly; re:  Refusal to take action; Board, CAO, Counsel, Building
August 7, 2013
3.     From:  Grant West; re:  Public Notice of Sewage; Board, CAO, Counsel, Environmental Health
4.     From:  CalFire; re:  Timber Harvest Plan; Board, CAO, Counsel, Post
August 8, 2013
5.     From:  CalOES; re:  Declared primary counties  as a result of the USDA disaster designation; Board, CAO, Counsel, Post
6.     From:  CalOES; re:  Secretarial disaster designation  as a result of the USDA disaster designation; Board, CAO, Counsel, Post
7.     From:  CCWD; re:  August 14 meeting agenda; Board, CAO, Counsel
August 9, 2013
8.     From:  Kirk W. Smith; re:  Building Department compliment; Board, CAO, Counsel, Building
August 13, 2013
9.     From:  Ray Waller; re:  Code Compliance compliment; Board, Cao, Counsel, Building
August 14, 2013
From:  Calaveras Fire Chief’s Association; re:  Perceived issues with fire and dispatch in Calaveras County; Board, CAO, Counsel, Sheriff

UPCOMING ITEMS – TENTATIVE SCHEDULE
September 10 – 13
·         Jail Staffing; Sheriff
·         Fleet Management & Fuel Program; Public Works
·         FY 2013/14 Final Budget Hearings
September 24
·         IHSS Advisory Committee Appointments
October 29
·         Special Meeting at 6:00 PM
·         Crop Report; Agriculture
No Date Yet
·         Fish & Game Commission Conflict of Interest Code; Board Clerk
·         Review of other boards, committees and commissions and their application forms.
·         RFQ and Master Facilities Plan Update; Administration