Wednesday, September 18, 2013

Board of Supervisors 9-24-13 preliminary meeting agenda



September 24, 2013

REGULAR MEETING AGENDA

On the website, items with supporting documentation may be linked for viewing.

CALAVERAS COUNTY BOARD OF SUPERVISORS
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT

THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS
891 Mountain Ranch Rd, San Andreas, California

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the Clerk to the Board of Supervisors at 209/754-6370 at least 48 hours prior to the start of the meeting.  Notification in advance will allow reasonable arrangements to be made to ensure accessibility to this meeting.  Government Code §54954.2(a).

The agenda packet and supporting documentation are available for public review in the Clerk-Recorder’s Office, during regular business hours.

Time limits and order of items shall be at the discretion of the Chair, including a break for lunch which generally will be from 12:00 p.m. to 1:00 or 1:30 p.m., unless otherwise noted under Announcements.


8:00 AM:   Call to Order
CLOSED SESSION AGENDA

1.    CLOSED SESSION: conference with legal counsel; anticipated litigation – significant exposure to litigation (two cases), pursuant to Government Code section 54956.9(d)(2); County Counsel – Board action:

2.    CLOSED SESSION: conference with legal counsel - anticipated litigation – initiation of litigation, (one case) pursuant to Government Code section 54956.9 (d)(4); County Counsel - Board action

3.    CLOSED  SESSION:  conference with legal counsel; anticipated litigation - significant exposure to litigation - Claim No. 2013-12, Greg L. Thompson, pursuant to Government Code  Section 54956.9(d)(2); County Counsel – Board action.

4.    CLOSED SESSION:  Public Employee Appointment or Employment (Chief Probation Officer), Pursuant to Government Code 54957; Human Resources.

9:00 AM:   Pledge of Allegiance
      Announcements

9:00 AM to 9:30 AM:  PUBLIC COMMENT
Any item of interest to the public that is within the subject matter jurisdiction of the Board and is not posted on the Consent or Regular agendas may be addressed during the Public Comment period.  California law prohibits the Board from taking action on any matter which is not posted on the agenda unless it is determined to be an emergency by the Board of Supervisors.  If Public Comment is completed before the 30 minute allotted time period, the Board may immediately move to the Consent Agenda.  If Public Comment is not completed during the allotted time period, it will be continued at the conclusion of the Regular Agenda in order to provide an opportunity for the remainder of comments to be heard. 

CONSENT AGENDA
Consent agenda items are expected to be routine and non-controversial.  They will be acted upon by the Board at one time without discussion.  Any board member, staff member or interested party may request removal of an item from the consent agenda for later discussion. 

5.      MINUTES of meetings held on September 10 and 12, 2013 – Board action:

6.      CORRESPONDENCE: August 31 – September 13, 2013 (see attached) – Board action:

7.      Approve a MINUTE ORDER authorizing the Board Chair to sign the Agreement with Douglas Buchanan for medical emergency planning, training and disaster exercise services in the amount of $61,998 for the period July 1, 2013 – June 30, 2014; Public Health – Board action:

8.      Approve the payment of attorney fees in the amount of $2,827.50 for the purpose of securing Right of Way for Transportation Improvements on O’Byrnes Ferry Road near Duchess Drive in Copperopolis; Public Works – Board action:

9.      Approve a Professional Services Agreement between Calaveras County and Overland, Pacific & Cutler, Inc. for On-Call Right of Way Services for an annual not to exceed amount of $100,000 and a term to expire September 24, 2014; Public Works – Board action:

10.    Approve a Professional Services Agreement between Calaveras County and Youngdahl Consulting Group, Inc. for On-Call Construction Inspection and Materials Testing Services for an annual not to exceed amount of $100,000 and a term to expire September 24, 2015; Public Works – Board action:

11.    Approve Amendment No. 1 to the Professional Services Agreement between Calaveras County and PSOMAS associated with the Mountain Ranch Road Turnouts and Safety Improvements Project to include additional professional services and increase the not to exceed amount by $132,675 to a total not to exceed amount of $293,675; Public Works – Board action:

12.    Adopt a RESOLUTION approving a side letter reflecting a modification to the current Memorandum of Understanding between the County of Calaveras and the Calaveras County Deputy Sheriffs Association (DSA) effective September 24, 2013 through December 31, 2015, mutually agreed upon between both parties after the meet and confer process and formal ratification by DSA and approval by the County Board of Supervisors; Human Resources – Board action:

13.    Adopt a RESOLUTION approving a side letter reflecting a modification to the current Memorandum of Understanding between the County of Calaveras and the Calaveras Public Safety Employees Association (CCPSEA) effective September 24, 2013 through December 31, 2015, mutually agreed upon between both parties after the meet and confer process and formal ratification by CCPSEA and approval by the County Board of Supervisors; Human Resources – Board action:

14.    Adopt (5) RESOLUTIONS to approve Adopted Budget for Fiscal Year 2013-14 for the County of Calaveras; Administration/Auditor – Board action:
a.    RESOLUTION adopting the Fiscal Year 2013-14 Adopted Budget and Position Control List for the County of Calaveras;
b.    RESOLUTION adopting the Fiscal Year 2013-14 Adopted Budgets for certain County Designated Funds;
c.    RESOLUTION adopting  the Fiscal Year 2013-14 Adopted Budgets for Districts Governed by the Board of Supervisors;
d.    RESOLUTION adopting changes to the Fiscal Year 2013-14 Position Control List;
e.    RESOLUTION authorizing the Purchase of Certain Capital Assets at Fiscal Year 2013-14 Adopted Budget.
15.    Approve Adopted Budget RESOLUTION for the Fiscal Year 2013-14 for the Air Pollution Control District; Administration/Auditor – Board action:

16.    Approve Adopted Budget RESOLUTION for the Fiscal Year 2013-14 for the In-Home Supportive Services Public Authority; Administration/Auditor – Board action:

17.    Requesting Board of Supervisors to rescinds resolution 95-221: Resolution authorizing the County Auditor to approve transfers pursuant to California Government Code section 29125; Auditor – Board action:

18.    Approve the  Award from the Office of Traffic Safety for Funding to Fund the Calaveras County District Attorney’s Office “Reduce Impaired Driving” Program in the amount of $174,310 for FY 13/14; District Attorney – Board action:

19.    Authorize the County Administrative Officer to approve an agreement with AVTEC, Inc. in the amount of $238,514 for 911 Dispatch Console equipment and operating software for the new Adult Detention Facility for the Calaveras County Adult Detention Facility and Sheriff’ Office Project; Kitchell/Administration – Board action:

REGULAR AGENDA
If you wish to address the Board on an agenda item, please come to the rostrum and give your comments.

20.    NOTICED PUBLIC HEARING under Chapter 17.98 of the County Code for an Appeal of the Planning Commission’s August 8, 2013 denial of a Road Modification Request for project 2006-105, a Tentative Parcel Map to divide 22.56 acres into four parcels.  The Road Modification Request would have allowed a 4-inch Class II aggregate base surface road rather than a paved surface road.  The subject property is located approximately ¾ of mile north from the intersection of Hwy 26 and Warren Road in Jenny Lind.  Assessor’s Parcel Number 050-016-158: Planning – Board action:

21.      NOTICED PUBLIC HEARING Pursuant to Government Code Section 66499.15 and discussion and possible action to sign a RESOLUTION to approve Final Map of Reversion to Acreage of Lots 2 through 44 of the Red Apple Ranch Subdivision; Public Works – Board action:

22.      Approve the attached Employment Agreement between the County of Calaveras and Brent Harrington for Planning Director services effective October 7, 2013

23.    Uphold the Administrative Citation in Code Compliance Case #13-12, regarding Gary Ryan, 1379 Shady Circle, Arnold, CA, authorizing abatement of all remaining code violations, and the assessment of a lien on the subject property for the recovery of Administrative Costs, Administrative Fines, and Abatement Costs; Code Compliance – Board action:

24.    Uphold the Administrative Citation in Code Compliance Case #13-09, regarding James O. Steele, 2513 Camanche Court, Arnold, CA, authorizing abatement of all remaining code violations, and the assessment of a lien on the subject property for the recovery of Administrative Costs, Administrative Fines, and Abatement Costs; Code Compliance – Board action:

25.    Uphold the Administrative Citation in Code Compliance Case #13-30, regarding George Hopkins, 1478 Ridge Road, Rail Road Flat, CA, authorizing abatement of all remaining code violations, and the assessment of a lien on the subject property for the recovery of Administrative Costs, Administrative Fines, and Abatement Costs; Code Compliance – Board action:

26.    Uphold the Administrative Citation in Code Compliance Case #13-26, regarding Dennis SanFilippo, 7832 Pool Station Road, Angels Camp,   CA , authorizing abatement of all remaining code violations, and the assessment of a lien on the subject property for the recovery of Administrative Costs, Administrative Fines, and Abatement Costs; Code Compliance – Board action:

27.    Adopt a RESOLUTION authorizing the creation of the Calaveras County Health & Human Services Agency; 2) Adopt a RESOLUTION  approving appointment of Mary Sawicki as the Director of Health & Human Services Agency effective October 1, 2013; 3) Adopt a RESOLUTION appointing Brock Kolby as Interim Director of Behavioral Health Services  effective October 1, 2013; 4) and approve a RESOLUTION authorizing changes to the Position Control List for the Health & Human Services Agency for Fiscal Year 2013/14; Human Resources – Board action:

28.    Adopt a RESOLUTION establishing the IHSS Advisory Committee Membership Requirements, Member Qualifications, and Recommendation and Appointment Procedure; Administration/Board Clerk – Board action:

29.    Discussion and possible action re: Appointment of applicants to serve on various Advisory Boards, Committees and Commissions; Board of Supervisors – Board action:

30.    Review of correspondence, reports and various matters of concern of the Board and staff.

CORRESPONDENCE – September 24, 2013
The Board May Take Action on Any of the Following Items:
September 3, 2013
1.     From:  CalFire; Timber Harvest Notice; Board, CAO, Counsel, Post
2.     From:  Yvonne Tiscornia; re:  San Andreas Transfer Station; Board, CAO, Counsel, Public Works
September 4, 2013
3.     From:  CA Dept of Alcoholic Beverage Control; re:  Jared Williams DBA: The Union House; Board, CAO, Counsel, Planning, Post
4.     From:  Janis Ossa; re:  Yard Waste Removal; Board, CAO, Counsel, Public Works
5.     From:  CVRWQB; re:  September 19 meeting agenda; Board, CAO, Counsel, Post
6.     From:  Cal OES; re:  Secretarial Disaster Designations; Board, CAO, Counsel, Post
7.     From:  Cal OES; re:  Primary Counties Disaster Listing; Board, Cao, Counsel, Post
September 9, 2013
8.     From:  CVRWQCB; re:  Development of Central Valley Wide Salt and Nitrate Management Plan for Sacramento-San Joaquin and Tulare Lake Basin Plans; Board, CAO, Counsel, Post
9.     From:  CalFire; Timber Harvest Notice; Board, CAO, Counsel, Post
10.  From:  Ross Thornton; re:  Code Compliance Complaint – Rite of Passage; Board, CAO, Counsel, Code Compliance
September 12, 2013
11.  From:  CVRWQCB; re:  October 3 & 4 meeting agenda; Board, CAO, Counsel, Post

UPCOMING ITEMS – TENTATIVE SCHEDULE
October 8
  • Jail staffing item – Sheriff
October 29
·         Special Meeting at 6:00 PM
·         Crop Report; Agriculture
No Date Yet
·         Fish & Game Commission Conflict of Interest Code; Board Clerk
·         Review of other boards, committees and commissions and their application forms.
·         RFQ and Master Facilities Plan Update; Administration