Wednesday, May 8, 2013

Board of Supervisors 5-14-13 prelimiary meeting agenda



May 14, 2013

REGULAR MEETING PRELIMINARY AGENDA

On the website, items with supporting documentation may be linked for viewing.

CALAVERAS COUNTY BOARD OF SUPERVISORS
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT

THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS
891 Mountain Ranch Rd, San Andreas, California

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the Clerk to the Board of Supervisors at 209/754-6370 at least 48 hours prior to the start of the meeting.  Notification in advance will allow reasonable arrangements to be made to ensure accessibility to this meeting.  Government Code §54954.2(a).

The agenda packet and supporting documentation are available for public review in the Clerk-Recorder’s Office, during regular business hours.

8:00 AM:   Call to Order
CLOSED SESSION AGENDA

1.    CLOSED SESSION:   conference with legal counsel; anticipated litigation-significant exposure to litigation (two cases), pursuant to Government Code section 54956.9(d)(2); County Counsel – Board action:

9:00 AM:   Pledge of Allegiance
       Announcements:

12:00 PM:  Lunch Break (Supervisors will be attending the Commission on Aging Senior of the Year Luncheon at St. Andrew’s Catholic Church, 162 Church Street, San Andreas)
9:00 AM to 9:30 AM:  PUBLIC COMMENT
Any item of interest to the public that is within the subject matter jurisdiction of the Board and is not posted on the Consent or Regular agendas may be addressed during the Public Comment period.  California law prohibits the Board from taking action on any matter which is not posted on the agenda unless it is determined to be an emergency by the Board of Supervisors.  If Public Comment is not completed during the allotted time period, it will be continued at the conclusion of the Regular Agenda in order to provide an opportunity for the remainder of comments to be heard. 

CONSENT AGENDA
Consent agenda items are expected to be routine and non-controversial.  They will be acted upon by the Board at one time without discussion.  Any board member, staff member or interested party may request removal of an item from the consent agenda for later discussion. 

2.   MINUTES of meeting held on April 23, 2013 – Board action:

3.   CORRESPONDENCE:  April 13 - 25, 2013 (see attached) – Board action:
     
4.  Adopt a RESOLUTION recognizing the Senior Citizen of the Year; Board of Supervisors-Board action:

5.  Adopt a MINUTE ORDER amending the Joint Exercise of Powers Agreement between the         Counties of Amador, Calaveras, Tuolumne and Mariposa for the purpose of sponsoring the Area 12 Agency on Aging to implement the Older American’s Act by modifying the meeting schedule contained in Article IIIC(3) from ten (10) times each calendar year to six (6) times each calendar year; Administrative Office/Board of Supervisors – Board action:

6.  Adopt a MINUTE ORDER that approves a contract with U.S. Army Corp of Engineers in the amount of $52,574.40 for Supplemental Law Enforcement Services from May 3, 2013 to September 29, 2013; Sheriff – Board action:

7. Adopt a MINUTE ORDER authorizing the Sheriff to enter into a Software Support Services Agreement with Sun Ridge Systems, Inc. in the amount of $62,282; Sheriff – Board action:

8.  Adopt a MINUTE ORDER authorizing the County Administrative Officer to increase a purchase order contract between the County and Watson from $62,124.35 to $63,375.65 for Dispatch Furniture at the Calaveras County Adult Detention Facility and Sheriff Office Project; Kitchell/Administrative Office – Board action:

9.  Adopt a RESOLUTION authorizing the County Administrative Officer and the Sheriff’s Office to apply for funding under the United States Department of Justice Community Oriented Policing Services(COPS) hiring grant;  Sheriff – Board action:

10.   Approve a MINUTE ORDER authorizing the Chair to sign Annual work/Financial Plan 13-73-06-0249-RA between USDA/APHIS-Wildlife Services and Calaveras County for Fiscal Year 2013/2014 in an amount not to exceed $66,270; Agriculture – Board action:

11.   Adopt a MINUTE ORDER approving Amendment No. 1 to the Agreement for Construction Services between Calaveras County and Central Striping Service Inc. for added striping work performed for an additional amount not to exceed $14,632.48; Public Works – Board action:           
                                                                                                                                
12.   Adopt a RESOLUTION approving an Assignment of the Rights and Obligations of the November 8, 2004 Solid Waste Collection and Hauling Permit Agreement and Prior Amendments  thereto (Agreement) between Calaveras County and Waste Connections of California, Inc. d/b/a SEI Solid Waste to California Waste Recovery Systems, Inc., a California Corporation for Solid Waste Collection within Permit Areas A & B, and execute the 3rd amendment to the agreement to effectuate the assignment;  Public Works - Board action:
13.  Adopt a RESOLUTION approving an Assignment of the Rights and Obligations of the November 8, 2004 Solid Waste Collection and Hauling Permit Agreement and Prior Amendments thereto (Agreement) Between Calaveras County and Waste Connections of California, Inc. d/b/a SEI Solid Waste to California Waste Recovery Systems, Inc., a California Corporation for Solid Waste Collection within Permit Area D & E, and execute the 5th amendment to the agreement to effectuate the assignment;  Public Works - Board action:

14.  Adopt a RESOLUTION to approve Amendment No. 4 to the Professional Services Agreement  between Calaveras County and Gambi Disposal, Inc. for the operation of the County’s Transfer Station System through December 31, 2019, while also providing for modifications to the scope of work and compensation; Public Works – Board action:

15.  Adopt a RESOLUTION approving a Professional Services Agreement between Calaveras       County and Omni-Means, Ltd. for engineering services associated with the O’Byrnes Ferry Road Left Turn Lane Project for an amount not to exceed $126,500 and for a term to expire December 31, 2014;  Public Works - Board action:

REGULAR AGENDA
If you wish to address the Board on an agenda item, please come to the rostrum and give your name and comments.  Time limits and order of items shall be at the discretion of the Chair.

16.   Approve a RESOLUTION of the Board of Supervisors of the County of Calaveras authorizing the execution and delivery of the 2013 CalPERS refunding loan agreement to refinance outstanding side fund obligations of the County to the California Public Employees’ Retirement System directing the filing of a judicial validation action with respect thereto and providing other matters relating thereto; Auditor-Controller - Board action:

17.     Adopt a MINUTE ORDER approving the child care priorities as recommended by the Calaveras Council (CCCC) for General Child Care and Development funds and State Pre-School funds prior to submission to the California Department of Education  (COE) Child Care Division; Calaveras Child Care Council - Board action:       
                    
18.   Adopt a MINUTE ORDER authorizing a change order to the Agreement with Flintco Pacific, Inc. in the amount not to exceed $110,412 for the design and installation of a clean agent fire-suppression system in the Server and Demarc Rooms of the jail as part of the Calaveras County Adult Detention Facility and Sheriff’s Office Building project;   Kitchell/Administration - Board action:

19.    Discussion and possible action to adopt a RESOLUTION superseding Resolution No. 89-490 “Resolution Establishing Board Hearing Procedures” and adopting Revised Board Procedures and Policies; Administrative Office/County Counsel – Board action:

20.    Adopt a RESOLUTION Rescinding Resolution No. 98-91 “Resolution Requesting The Board Of Supervisors Of Calaveras County To Adopt The DUIRR (Driving Under The Influence Reporters Reward) Program As A County Program”, And Notifying The Calaveras County Superior Court Pursuant To Penal Code Section 1463.28(b) To Increase The Base Bail Fine By Five And 00/100 Dollars ($5.00) For Vehicle Code Infractions and Misdemeanors Effective July 1, 2013 And to Designate a Certain Portion of That Fee To Fund The DUIRR Program, And To Designate The Sheriff’s Office To Administer The DUIRR Program; Wright – Board action:

21.    Informational Briefing and Discussion regarding strategy to identify and implement a new Integrated Property Tax Software system; Assessor – Board action:

22.     Review November 2012 General Plan Update Timeline and Scope of Work and Provide Direction to Staff on Preparing a Contract Amendment to the Raney Planning & Management Professional Services Agreement approved on November 13, 2012; Planning – Board action:
                                
23.    Review of correspondence, reports and various matters of concern of the Board and staff.






CORRESPONDENCE – May 14, 2013
The Board May Take Action on Any of the Following Items:
April 22, 2013
1.     From:  CCWD; re:  Hwy 4 Corridor meeting agenda; Board, CAO, Counsel
2.     From:  CalFire; re:  Timber Harvest Plan; Wright, Callaway, CAO, Counsel, Post
3.     From:  Dept of Alcoholic Beverage Control; re:  James Michael Marvin/Big Johns; Wright, CAO, Counsel, Post
4.     From:  Dept of Veterans Affairs; re:  County Veterans Service Officer support; Board, CAO, Counsel, CalWorks
May 1, 2013
5.     From:  Cindy Messer, Delta Stewardship Council; re:  Delta Plan Final Program EIR; Board, CAO, Counsel

UPCOMING ITEMS – TENTATIVE SCHEDULE
May 28
·         Study Session:  Biosolids Disposal; PW/Edson
·         Study Session:  Human Resources Software
June 11 – 14
·         FY 2013/14 Preliminary Budget Hearings
July 30
·         Special Meeting at 6:00 PM
September 10 – 13
·         FY 2013/14 Final Budget Hearings
October 29
·         Special Meeting at 6:00 PM
No Date Yet
·         Fish & Game Commission Governing Document and Conflict of Interest Code; Board Clerk
·         Review of other boards, committees and commissions and their application forms.
·         RFQ and Master Facilities Plan Update; Administration
·         Road Project Priority List; Wright