Monday, June 24, 2013

Board of Supervisors 6-25-13 preliminary agenda



June 25, 2013

REGULAR MEETING AGENDA

On the website, items with supporting documentation may be linked for viewing.

CALAVERAS COUNTY BOARD OF SUPERVISORS
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT

THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS
891 Mountain Ranch Rd, San Andreas, California

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the Clerk to the Board of Supervisors at 209/754-6370 at least 48 hours prior to the start of the meeting.  Notification in advance will allow reasonable arrangements to be made to ensure accessibility to this meeting.  Government Code §54954.2(a).

The agenda packet and supporting documentation are available for public review in the Clerk-Recorder’s Office, during regular business hours.

8:00 AM:   Call to Order
CLOSED SESSION AGENDA

1.    CLOSED SESSION: pursuant to Government Code Section 54956.9 (d)(1): conference with legal counsel re: existing litigation; County of Calaveras v. The Resort at Lake Tulloch, LLC, Calaveras County Superior Court, Case No. 12CV38738 ; County Counsel - Board Action.

9:00 AM:   Pledge of Allegiance
      Announcements

       RECOGNITION AND PRESENTATIONS

2.   Adopt a RESOLUTION recognizing the achieved hours and commitment by the Calaveras County Search and Rescue Team; Sheriff – Board action:


PUBLIC COMMENT: 9:00 AM to 9:30 AM
or a Maximum of 30 Minutes from Start of Time Period

Any item of interest to the public that is within the subject matter jurisdiction of the Board and is not posted on the Consent or Regular agendas may be addressed during the Public Comment period.  California law prohibits the Board from taking action on any matter which is not posted on the agenda unless it is determined to be an emergency by the Board of Supervisors.  If Public Comment is completed before the 30 minute allotted time period, the Board may immediately move to the Consent Agenda.  If Public Comment is not completed during the allotted time period, it will be continued at the conclusion of the Regular Agenda in order to provide an opportunity for the remainder of comments to be heard. 

CONSENT AGENDA
Consent agenda items are expected to be routine and non-controversial.  They will be acted upon by the Board at one time without discussion.  Any board member, staff member or interested party may request removal of an item from the consent agenda for later discussion. 

3.      CORRESPONDENCE:  June 1 - 16, 2013 (see attached) – Board action:

4.      Adopt a MINUTE ORDER that approves a contract with California Forensic Medical Group in the amount of $394,630.44 for Jail Medical Services from July 1st, 2013 to June 30th, 2014; Sheriff – Board action:

5.      Adopt a MINUTE ORDER that authorizes the Sheriff to sign a contract modification with the United States Forest Service for $8,000 for Patrol Services in National Forest Lands from October 1, 2012 to September 30, 2013; Sheriff – Board action:

6.      Adopt a MINUTE ORDER pursuant to Government Code Section 53646 (a)(1) approving minor changes to Sections II B, Section III A 6 (b), Section 111 A 7(a), and Section III A 11(c) of the Calaveras County Investment Policy and Guidelines for Calaveras County Treasury Funds; Tax Collector – Board action:

7.      Adopt a RESOLUTION ordering Discharge of Accountability for Delinquent Unsecured Tax Bills for 2004-2005 through 2008-2009 pursuant to Government Code §25259 and Revenue and Taxation Code §2611.3; Tax Collector – Board action:

8.      Approve a MINUTE ORDER authorizing the Chair of the Board of Supervisors to sign the Client Agreement and Addendum with Jackson & Coker LocumTenens, LLC for the provision of services by a child psychiatrist for the period of July 1, 2013 through June 30, 2014 in an amount not to exceed $80,000; Behavioral Health – Board action:

9.      Adopt a RESOLUTION authorizing Amendment No. 3 of the Annual Renewable Professional Services Agreement between Calaveras County and Roger R. Pitto, PLS, for County Surveyor Services for an amount not to exceed $37,400 for a term to expire December 31, 2013; Public Works - Board action:

10.    Approve a MINUTE ORDER authorizing the Board Chair to sign the Amendment to Agreement 10-NNA05V.1 with the California Department of Alcohol and Drug Programs for the provision of drug and alcohol prevention and treatment services: 1) Amending the maximum amount of the Agreement to $2,011,222 for services between July 1, 2010 – June 30, 2014; 2) Extending the term of the Agreement to include July 1, 2013 – June 30, 2014; 3) decreasing funding for FY 2012/13 by $4,248; 4) Adding FY 2013/14 funding of $465,734; and 5) Implementing a Contingency Assignment of Agreement to the Department of Health Care Services upon transfer of program responsibilities through the sate FY 2013/14 Budget Act; Behavioral Health – Board action:

11.    Adopt a RESOLUTION approving an Agreement between California State University, Fresno, and Calaveras Works & Human Services Agency, for the purposes of participating in a three (3) county study of child protective services referrals which resulted in “evaluated-out” status beginning July 1, 2013 through June 30, 2016; CalWorks – Board action:

12.    MINUTE ORDER authorizing an Amendment to Professional Service Agreement between Calaveras County and Cox Consulting for CDBG and Administrative Consultant Services and authorizing the Chair to sign the Amended Agreement for the period January 1, 2013 through June 30, 2014

13.    Adopt a MINUTE ORDER approving the FY 2013/01 Administrative Match Agreement between the County of Calaveras and Area 12 Agency on Aging in the amount of $79,310 and authorizing the Board Chair to sign the agreement; Administration – Board action:

14.    Approve a MINUTE ORDER authorizing the Chair to sign a one year lease with Doug and Mary Munnecke, Tom Furnanz and Nancy Shaw for space at 426 North Main Street, Angels Camp for the Angels Camp Library effective July 1, 2013 for a rent of $900 per month; Administration – Board action:

15.    Adopt a RESOLUTION to approve a Professional Services Agreement between Calaveras County and Veras Resources, Inc. for On-Call Services associated with Integrated Waste Management for an amount not to exceed $50,000 and a term to expire June 30, 2014; Public Works – Board action:

16.    Adopt a RESOLUTION accepting Results of Assessment Ballot Proceedings and establishing parcel charges in County Service Area No. 12, Golden Hills; Public Works  - Board action: 

17.    Approve a RESOLUTION accepting Interstate Truck Center’s bid and authorizing the purchase of one (1) used Dump Truck in the amount of $80,425, one (1) new Roll Off Truck in the amount of $144,670.23 and to adjust the Integrated Waste Management Budget per the attached Budget Transfer Form to reflect an increase to the Capital Assets Line Item for $5,095.23; Public Works – Board action:

18.    Adopt a RESOLUTION to approve an Agreement for Participation in the Federal Apportionment Exchange and State Match Program and authorize the Chair to execute the Agreement for Regional Surface Transportation Program Funds for FY 2012/13 in the amount of $256,676; Public Works – Board action:

19.    Adopt a RESOLUTION approving the Final Map for Liberty Estates, Tract 2007-014; Public Works – Board action:

20.    Adopt a RESOLUTION establishing the Fiscal Year 2013/14 Schedule of Fees for Land Classification for Property Related Solid Waste Parcel Fees; Public Works – Board action:

21.    Adopt a MINUTE ORDER authorizing the Board Chair to execute Exhibit A, the Settlement Offer  for the full release of all property damage claims with Sukhjinder Singh, J & B Transportation, Inc., and Progressive Insurance Companies for an automobile accident on O’Byrnes Ferry Road Bridge spanning the Stanislaus River on August 17, 2010, for a sum of $165,000; Public Works – Board action:

22.    Adopt a RESOLUTION approving two Professional Services Agreements between Calaveras County and Parsons Brinckerhoff, Inc. for environmental and engineering services associated with replacement of the low-water crossings on Singletree Drive for an amount not to exceed $640,704 and on Hogan Dam Road for an amount not to exceed $611,900 both for a term to expire December 31, 2016; Public Works – Board action:

23.    Adopt a MINUTE ORDER approving the Amended FY 2012/2013 Public Safety Realignment (AB109) Spending Plan as recommended by the Community Corrections Partnership; Community Corrections Partnership – Board action:

24.    Adopt a MINUTE ORDER approving adjustment of the Probation Department FY 2012/2013 budget to include an appropriation of $42,021.02 from the Local Community Corrections Account and to authorize the Auditor/Controller to adjust the Books of Record by a 4/5ths vote of the Board of Supervisors; Community Corrections Partnership – Board action:

25.    MINUTE ORDER approving the attached Budget Adjustment for FY 2012/13 by a 4/5th vote; Administration – Board action:

26.    Approve a MINUTE ORDER appointing a member to the San Andreas Cemetery District; Board of Supervisors - Board action:

27.    Approval of a Resolution authorizing the Director of Human Resources to sign a 3 year agreement with SilkRoad for a Talent Management System; Human Resources – Board action:

REGULAR AGENDA
If you wish to address the Board on an agenda item, please come to the rostrum and give your name and comments.  Time limits and order of items shall be at the discretion of the Chair, including a break for lunch which generally will be from 12:00 p.m. to 1:00 or 1:30 p.m., unless otherwise noted under Announcements.

28.    Noticed PUBLIC HEARING pursuant to Government Code Section 65090 for  2013-009 Zoning Amendment for Raymond K. Darby Jr.: The applicant is requesting approval of a Zoning Amendment from R1 (Single Family Residential) to C2-PD (General Commercial – Planned Development).  The subject parcel being 1.80 acres is lot 45 in the Red Apple Ranch Subdivision.  The request to rezone the subject property stems from conditionally approved LLA (Lot Line Adjustment) 13-02.  The Ebbetts Pass Special Plan designates the subject parcel as commercial and the property is currently improved with a barn.  APN: 034-090-001 is a portion of Section 24, T4N, R14E, MDM. The project is exempt from CEQA under Sections 15305(a) and 15061(b)(3); Planning – Board action:

29.    PUBLIC HEARING pursuant to Calaveras County Code Section 17.81 for Project No. 2013-017: Property owner, Christopher Berti’s request for a waiver of manufactured home standard (17.55.020B.3) requiring any manufactured home to be no more than fifteen (15) years old at the time a building permit application is submitted; Adopt a RESOLUTION approving the waiver based on Findings, which would ultimately allow an occupancy permit to be issued on a manufactured home, which is over 15 years old, and is located on private property at 3155 Hawver Road, San Andreas, APN # 40-15-50; Planning – Board action:

30.    Approve MINUTE ORDER authorizing the Chair of the Board of Supervisors to sign Amendment 01 to the Agreement with Raney Planning & Management for professional planning and environmental consultant services, amending the General Plan Update timeline and transferring $10,136 from a prior expired Agreement dated November 16, 2011 to the current agreement dated November 13, 2012, bringing the total not to exceed amount of the current agreement to $ 310,096; Planning – Board action:

31.     PUBLIC HEARING for the purpose of soliciting citizens’ views regarding the potential  submission of the Community Development Block Grant (CDBG) Final Grantee Performance Report for CDBG#10-STBG-6701 to the State Department of Housing and Community Development and adopt a MINUTE ORDER approving the submittal of the Community Development Block Grant (CDBG) Final Grantee Performance Report for CDBG#10-STBG-6701 to the State Department of Housing and Community Development; CalWorks – Board action:

32.    PUBLIC HEARING for citizen’s input to consider the CDBG Homebuyer Guidelines, and; adopt a RESOLUTION approving the County’s Community Development Block Grant (CDBG) Homebuyer Guidelines dated June 25, 2013; CalWorks – Board action:

33.    Adopt a MINUTE ORDER denying Request for Waiver of Encroachment Permit Requirements and Encroachment Permit Fees for Accessory Dwelling owned by Joseph Rossi, Trustee, ETAL at 926 S Railroad Flat Road (APN 020-029-072); Public Works – Board action:

34.    Adopt a MINUTE ORDER approving a five (5) year lease with the Mokelumne Hill Veterans Memorial District for a portion of property that the Mokelumne Hill Library sits on of approximately 1250 square feet to place a swing set for the Shutter Tree Park, and approving the Board Chair to sign the lease; Supervisor Wright – Board action:
35.      Adopt a RESOLUTION approving Fiscal Year 2013-14 Recommended Budget for the County of Calaveras; Auditor – Board action:
36.      Adopt a RESOLUTION approving Position Control List Changes for Fiscal Year 2013-14; Human Resources – Board action:
37.      Adopt a RESOLUTION authorizing the purchase of Certain Capital Assets during Fiscal Year 2013-14; Auditor – Board action:
38.      Adopt a RESOLUTION approving Fiscal Year 2013-14 Recommended Budget for Districts Governed by the Board of Supervisors: Auditor – Board action:
39.      Adopt a RESOLUTION approving Fiscal Year 2013-14 Recommended Budget for Air Pollution District; Auditor – Board action:
40.      Adopt a RESOLUTION approving Fiscal Year 2013-14 Recommended Budget for (In-Home Supportive Services (IHSS) Public Authority; Auditor – Board action:

41.    Review of correspondence, reports and various matters of concern of the Board and staff.

CORRESPONDENCE – June 25, 2013
The Board May Take Action on Any of the Following Items:
May 30, 2013
1.     From:  Joseph C. Kelly; re:  Request to schedule agenda items; Board, CAO, Counsel, Planning
June 3, 2013
2.     From:  CA Dept of Alcoholic Beverage Control; re:  Sitha A. Kiep; Board, CAO, Counsel, Post
June 7, 2013
3.     From:  CCWD; re:  June 12 meeting agenda; Board, CAO, Counsel
4.     From:  CCWD; re:  June 10 meeting agenda; Board, CAO, Counsel
June 10, 2013
5.     From:  Ken and Lynn Sanders; re:  Budget Hearings; Board, CAO, Counsel
June 13, 2013
6.     From:  CA Dept of Alcoholic Beverage Control; re:  Morning Star Group Enterprises, Inc./Whitewater Grill & Saloon; Board, CAO, Counsel, Post
June 14, 2013
7.     From:  Tim Brashear; re:  Proposed Rate Increase for CCWD; Board, CAO, Counsel

UPCOMING ITEMS – TENTATIVE SCHEDULE
July 9
·         IHSS Advisory Committee Appointments
July 30
·         Special Meeting at 6:00 PM
September 10 – 13
·         FY 2013/14 Final Budget Hearings
October 29
·         Special Meeting at 6:00 PM
No Date Yet
·         Fish & Game Commission Governing Document and Conflict of Interest Code; Board Clerk
·         Review of other boards, committees and commissions and their application forms.
·         RFQ and Master Facilities Plan Update; Administration
·         Road Project Priority List; Wright